Labor Law Requirements

State Requirements

• OSHA (Required)
• Payday Notice (Required)
• Emergency Phone Number (Required)
• Time Off for Voting (Required)
• Discrimination and Harassment (Required)
• Whistleblowers are Protected (Required)
• Access to Medical Exposure Records (Required)
• Pregnancy Disability Leave (Required)
• Family Care, Medical (Required)
• Unemployment Insurance (Required)
• Unemployment Insurance Benefits (Required)
• Minimum Wage (Required)
• Workers’ Compensation – Injuries Caused by Work (Required)
• Workers’ Compensation – Carrier and Coverage* (Required)
• Industry Specific Wage Order** (Required)
• No Smoking Signage** (Required)

* Official versions of this poster are available only from the agency or its authorized agent
**This is a separate ALL-IN-ONE poster that can also be purchased on FWLLI.com

Federal Requirements

• Family and Medical Leave (Required)
• Equal Employment Opportunity (Required)
• USERRA (Required)
• OSHA (Required)
• Federal Minimum Wage (Required)
• Polygraph Protection Test (Required)

Recent Changes

California Human Trafficking - April 2013

California passed a law in 2012 requiring certain businesses to post a notice about human trafficking, including hotline numbers for reporting and victim services. The Department of Justice has now released their model notice. Following are the list of types of businesses that must have the notice posted. It must be posted in English and Spanish, as well as other languages in certain counties (see attached list for county specifics). Each notice is 8.5 x 11.
Civil Code § 52.6 mandates that the following businesses post the notice:
1. On-sale general public premises licensees under the Alcoholic Beverage Control Act (Division 9 (commencing with Section 23000) of the Business and Professions Code). 2. Adult or sexually oriented businesses, as defined in subdivision (a) of Section 318.5 of the Penal Code. 3. Primary airports, as defined in Section 47102(16) of Title 49 of the United States Code. 4. Intercity passenger rail or light rail stations 5. Bus stations. 6. Truck stops. For purposes of this section, "truck stop" means a privately owned and operated facility that provides food, fuel, shower or other sanitary facilities, and lawful overnight truck parking. 7. Emergency rooms within general acute care hospitals. 8. Urgent care centers. 9. Farm labor contractors, as defined in subdivision (b) of Section 1682 of the Labor Code. 10. Privately operated job recruitment centers. 11. Roadside rest areas. 12. Businesses or establishments that offer massage or bodywork services for compensation and are not described in paragraph (1) of subdivision (b) of Section 4612 of the Business and Professions Code.
This is a material substantive change and a new stand alone poster is required.

San Francisco Minimum Wage - January 2013

San Francisco’s Minimum Wage will increase on January 1st, 2013 to $10.55 per hour. This is a material substantive change and a new, San Francisco Minimum Wage poster is required.

Discrimination - January 2013

The Discrimination notice has been rearranged. " Genetic characteristics" has been added to the definition of " medical conditions". "Religious dress and grooming practices" has been added to the definition of " religion". "Breastfeeding" has been added to the definition of "Sex". " Denial of pregnancy disability leave or reasonable accommodation" were both removed from the list of protected statuses. This is a substantive change.

Pregnancy Notice A & Pregnancy and Family Leave Notice B, OSHA and Notice to Employees - January 2013

The Pregnancy Notice A and Pregnancy and Family leave Notice B have been extensively revised, in addition to general rewording numberous clarifications and additional rights and responsibilities have been added . These notices are subtantive changes. OSHA had an address change on the notice, this is not a substantive change , aswell the "Notice to Employees" had rephrasing to all sections of their filing claims.

San Francisco Minimum Wage - January 2012

San Francisco’s Minimum Wage will increase on January 1st, 2012 to $10.24 per hour. This is a material substantive change and a new, San Francisco Minimum Wage poster is required.

Discrimination Notice - January 2012

Substantive-California made the following changes to their list of classes protected from discrimination: “Sex” is now clarified as including “pregnancy, childbirth, and related medical conditions”. Previously it was “pregnancy or gender.” “Gender, gender identity, and gender expression” was added. “Medical condition” is now clarified as “cancer, or a record or history of cancer”. Previously it was “cancer/genetic characteristics.” “Genetic information” was added. Other changes to this notice include the addition of a Videophone for the Deaf contact number, an email contact and the removal of a Sacramento and out of state contact number. Non-substantive-Changes were made to the OSHA poster in Oct.

Unemployment Insurance - May 2011

California made changes to the types of employees who may not receive unemployment benefits during specific times of the year. According to the California Industrial Welfare Commission, all California employers must post the updated version of the DE 1857D, Notice to Employees - Unemployment Insurance Benefits.

OSHA - Pregnancy Notice A - Pregnancy Notice B - Family Care, Medical - Unemployment - Minimum Wage - Whistleblowers - February 2011

All of these notices have had non-substantive verbiage and/or formatting changes.

San Francisco Minimum Wage - January 2011

San Francisco’s minimum wage will be increasing from $9.79 per hour to $9.92 per hour, effective January 1, 2011.
This is a separate poster available in our Specialty Poster section and is NOT included on the CA All-In-One poster. This was a Substantive change. A new San Francisco Minimum Wage poster is required.

San Francisco No Smoking - October 2010

San Francisco now requires a city specific No Smoking sign. The San Francisco smoking ban has been revised to include all restaurants. As per Article 19F, Section 1009.22(a)(13) "Restaurant" means every restaurant, coffee shop, cafeteria, cafe, luncheonette, sandwich stand, soda fountain, or other eating establishment serving food to the general public, including outdoor and sidewalk dining areas. This term also includes separate rooms within restaurants, either accessible from the restaurant or an outside door, and whether or not the room is used as a meeting room or banquet room or food or beverages are served in the room. This term also includes the areas adjacent to and serving the meeting or banquet room.
This was a Substantive change. A new San Francisco No Smoking poster is required. San Francisco No Smoking is a separate poster available in our Specialty Poster section and is NOT included on the CA All-In-One Poster.

Workers’ Compensation – Injuries Caused by Work - October 2010

The Workers’ Compensation – Injuries Caused by Work notice has been extensively revised. The Naming Your Own Physician before Injury and Questions sections have been updated, as well as the Get Medical Care, Report Your Injury, and See Your Primary Treating Physician (PTP) subsections of the If You Get Hurt section. Also, the Medical Provider Networks subsection has been added to the If You Get Hurt section. This notice is now required to be posted in both English and Spanish.
This was a Substantive change

OSHA - April 2010

Non-substantive changes include the Modesto office has a new address and phone number and revision date has been updated.

OSHA - March 2010

The revision date on the OSHA notice has been updated, the Cal/OSHA Consulting Service Headquarters address was changed, and the Free Worker Information Hotline number was added.

Notice to Employees - Whistleblowers Notice - January 2010

• Notice to Employees - Non-substantive wording change.
• Whistleblowers Notice - Non-substantive formatting change.

Time Off to Vote - Discrimination in Employment - OSHA (Spanish) - July 2009

• Time Off to Vote (English & Spanish) - Non-substantive verbiage change, removed phone and fax numbers, and added a 1-800 number and a web address.
• Discrimination in Employment - Non-substantive formatting change and added a phone number to the "Obtain Additional Information" section.
• OSHA (Spanish) - Non-substantive change of the office locations from English to Spanish.

San Francisco Minimum Wage - January 2009

The minimum wage rate will increase from $9.36 per hour to $9.79 per hour. All employers must pay the minimum wage rate to each employee who performs work in San Francisco, including temporary and part-time employees. The minimum wage requirement, set forth in the San Francisco Minimum Wage Ordinance, applies to adult and minor employees who work two or more hours per week. Each year the city adjusts the amount of the minimum wage based on increases in the regional consumer price index
*This is a separate poster available in our Specialty Poster section and is NOT included on the CA All-In-One poster*
This was a Substantive change. A new San Francisco Minimum Wage poster is required. San Francisco Minimum Wage is a separate poster available in our Specialty Poster section and is NOT included on the CA All-In-One Poster.

California Wage Order #4, #5, #7 - January 2009

The hourly rate for computer software professionals changed from $36.00 to $37.94 in subsection (3)(h)(iv) of the “Applicability of Order” section.
***This is an industry specific poster separate from our All-In-One***
This was a Substantive change. A new California Wage Order #4 - Professional, Technical, Clerical, and Mechanical Occupations; California Wage Order #5 - Public Housekeeping Industry; and California Wage Order #7 - Mercantile and Retail Industry posters are required.